110-09 Name Badges SHCS Staff

Category: 
Administration
Sub-Category: 
Human Resources
Subject: 
Name Badges SHCS Staff
Policy Number: 
110-09
Effective Date: 
December, 2014
Next Review Date: 
December, 2017
Responsible Manager(s): 
Human Resources Manager
Purpose: 

To identify Student Health and Counseling Services employees, student staff and volunteers to patients, visitors and university personnel and to meet provisions of Student Health & Counseling Services (SHCS) Patient Rights and Responsibilities and California law. 

Policy: 

All employees, student staff, and volunteers are required to wear the department designated name badge while performing their job duties.  Visiting clinical staff are required to wear their organization's name badge.

Procedure: 
  1. All new career employees and employees from Temporary Employment Services are required to have a picture taken at the campus Aggie ID Card office.  This picture is used for an official employee ID card and the SHCS photo name badge.  The SHCS Human Resources office requests, via email, a SHCS photo name badge from the Aggie ID Card office. The Aggie ID Card office produces the name badge which can take up to five days. The Aggie ID Card can be used in the interim until the SHCS photo name badge arrives. Photo name badges include the following:
    1. First and last name.
    2. Professional designation for credentialed staff, e.g., M.D., R.N., P.T., etc.
    3. Position title for clinical staff.
    4. Assigned department for non-clinical staff.
  2. SHCS Human Resources office, or the assigned department, provides non-photo name badges for SHCS paid student staff and student volunteers.
  3. Pins worn on the name badge may not block the employee's name or professional designation.
  4. An updated name badge is provided if the employee information changes or if the name badge is damaged or lost. 
  5. Photo name badges are to be turned in to the SHCS Human Resources Office at time of separation from the department.
Originated: 
March, 1995
Supersedes: 
March, 2011